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Modules:Information management
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Data protection

Information management

Authorised Professional Practice (APP) on data protection has been produced to assist police forces in their statutory responsibility to comply with the Data Protection Act 2018  (DPA) and UK General Data Protection Regulation (UK GDPR). The DPA replaced the Data Protection Act 1998 in 2018 and the UK GDPR replaced the EU GDPR in 2021 following the UK’s withdrawal […]

Retention, review and disposal

Information management

Purpose and scope of this APP This Authorised Professional Practice (APP) provides guidance to forces on meeting the requirements of the Management of Police Information (MoPI) Code of Practice 2005 in relation to the review, retention and disposal of policing information and records. This APP is supplemented by the Manual of Guidance (currently under development), […]

Freedom of information

Information management

The Freedom of Information Act 2000 (FOIA) provides any person, anywhere in the world the right to access information held by public authorities, subject to a number of exemptions. All police forces are separate public authorities subject to this Act. The FOIA places statutory obligations on public authorities and guidance from the Information Commissioner’s Office […]

Information assurance

Information management

Policing is an information-led activity, and information assurance (IA) is fundamental to how the police service manages many of the challenges faced in policing today. It is vital for maintaining public confidence and for the efficient, effective, safe and secure conduct of operations and services. Without robust IA governance and processes, there is a significant […]

Information management

MoPI, data protection, information assurance, freedom of information.

Last modified: August 2021

Information sharing

Information management

The General Data Protection Regulation (GDPR) entered into force on the 24th May 2016 and took effect on the 25 May 2018. Processing of personal data for “law enforcement purposes” is not covered by the GDPR but by the Law Enforcement Directive, which replaced the European Council Framework Decision 2008/977/JHA. The directive entered into force […]

Management of police information

Information management

The principles of management of police information (MoPI) provide a way of balancing proportionality and necessity that are at the heart of effective police information management. They also highlight the issues that need to be considered in order to comply with the law and manage risk associated with police information. This section of APP (management […]

Collection and recording

Information management

Collection, accurate assessment and timely analysis of information are essential to effective and efficient policing. Collection This is the start of the information management process. It affects all other stages of information management, from how the information is recorded to how long it will be retained. A force information management strategy (IMS) allows information requirements to be set and […]

Common process for managing police information

Information management

Information comes from various sources and is received in different ways. As a result, it may be necessary to link information collected for one policing purpose to information collected elsewhere for a different purpose. Some police information is acknowledged as critical. Common process at force level At force level, the following is required: Processes to enable information to be […]

Evaluation

Information management

Police information undergoes evaluation appropriate to the policing purpose for which it was collected and recorded. All police information is evaluated to determine: provenance accuracy continuing relevance to a policing purpose what action, if any, should be taken. Evaluation involves searching and making connections with other records. This may require staff to search the different business areas […]